Copyright and Licensing
All members retain copyright ownership of their photos. By submitting printed and digital images for club activities, the owner is granting license to Thatcham Photographic Club to use the images for club exhibitions, club website, club social media and other non-commercial club promotional activities. Printed images are returned to the owner after exhibitions. Digital images are retained indefinitely or until the owner requests deletion.
Data Privacy
The General Data Protection Regulation (GDPR) is a European privacy law that came into effect in the UK on 25 May 2018. It defines the rules governing how organisations may collect, store, and use personal data about individuals. Since the UK left the EU on 31 January 2020 the current government advice is that organisations should follow the existing GDPR legislation until negotiations with the EU are complete.
By the definitions set forth within GDPR, Thatcham Photographic Club (TPC) is a data controller on behalf of its membership.
INFORMATION
The main information held about members includes their name, address, email address and telephone numbers. In addition information is collected via sign-up sheets for club activities, events and general meetings. Each member may review, update, or request deletion of their information on application to the Treasurer at the following email address: treasurer@thatchamphotoclub.com
TPC may also hold personal information about anyone in contact for the purpose of conducting the club's general activities.
PURPOSE
TPC collects and uses personal information for the following purposes:
ACCURACY
At the beginning of each year the personal information is printed onto individual membership renewal forms so that each member can review, update or remove information as required. The signed forms are retained by TPC as proof that the information has been reviewed and validated as accurate.
STORAGE & RETENTION
Membership records are kept securely online in cloud based storage and accessed by only those members performing tasks on behalf of the club. Other records are kept on paper and secured in locked drawers.
Records will normally be held for a minimum of 8 years. TPC may retain historical archives indefinitely, for example but not limited to satisfy a requested service or a contractual requirement.
By the definitions set forth within GDPR, Thatcham Photographic Club (TPC) is a data controller on behalf of its membership.
INFORMATION
The main information held about members includes their name, address, email address and telephone numbers. In addition information is collected via sign-up sheets for club activities, events and general meetings. Each member may review, update, or request deletion of their information on application to the Treasurer at the following email address: treasurer@thatchamphotoclub.com
TPC may also hold personal information about anyone in contact for the purpose of conducting the club's general activities.
PURPOSE
TPC collects and uses personal information for the following purposes:
- To contact members about club related meetings, events and activities.
- To collect annual fees for both TPC and PAGB (Photographic Association of Great Britain)
- To circulate newsletters or other material deemed to be of interest to members.
ACCURACY
At the beginning of each year the personal information is printed onto individual membership renewal forms so that each member can review, update or remove information as required. The signed forms are retained by TPC as proof that the information has been reviewed and validated as accurate.
STORAGE & RETENTION
Membership records are kept securely online in cloud based storage and accessed by only those members performing tasks on behalf of the club. Other records are kept on paper and secured in locked drawers.
Records will normally be held for a minimum of 8 years. TPC may retain historical archives indefinitely, for example but not limited to satisfy a requested service or a contractual requirement.