Data Privacy 2021
The UK General Data Protection Regulation (UK GDPR) is based on European privacy law that came into effect in the UK on 25 May 2018. It defines the rules governing how organisations may collect, store, and use personal data about individuals.
By the definitions set forth, Thatcham Photographic Club (TPC) is a data controller on behalf of its membership.
INFORMATION
The main information held about members includes their name, address, email address and telephone numbers. In addition, attendance information is collected via paper, email and online forms for club activities, events and meetings. Banking and other sensitive personal information is not stored by the Club. Each member may review, update, or request deletion of their information on application to the Treasurer at the following email address: treasurer@thatchamphotoclub.com
TPC may also hold personal information about anyone who has contacted the Club in the past. This information may be used to contact individuals for the purpose of conducting and promoting the Club's general activities.
PURPOSE
TPC collects and uses personal information for the following purposes:
ACCURACY
At the beginning of each year the personal information will be sent to each member individually either on paper or in electronic form so that each member can review update or remove information as required. Proof of completion of this process will be maintained either as signed paper forms or a record of completed electronic forms.
STORAGE & RETENTION
Membership records are kept securely online in cloud based storage and accessed by only those members performing tasks on behalf of the club. Other records are kept on paper and secured in locked drawers.
Records will normally be held for a minimum of 8 years. TPC may retain historical archives indefinitely as a permanent record of the Club.
By the definitions set forth, Thatcham Photographic Club (TPC) is a data controller on behalf of its membership.
INFORMATION
The main information held about members includes their name, address, email address and telephone numbers. In addition, attendance information is collected via paper, email and online forms for club activities, events and meetings. Banking and other sensitive personal information is not stored by the Club. Each member may review, update, or request deletion of their information on application to the Treasurer at the following email address: treasurer@thatchamphotoclub.com
TPC may also hold personal information about anyone who has contacted the Club in the past. This information may be used to contact individuals for the purpose of conducting and promoting the Club's general activities.
PURPOSE
TPC collects and uses personal information for the following purposes:
- To contact members about Club related meetings, events and activities.
- To request payment of annual fees
- To circulate newsletters or other material deemed to be of interest to members.
ACCURACY
At the beginning of each year the personal information will be sent to each member individually either on paper or in electronic form so that each member can review update or remove information as required. Proof of completion of this process will be maintained either as signed paper forms or a record of completed electronic forms.
STORAGE & RETENTION
Membership records are kept securely online in cloud based storage and accessed by only those members performing tasks on behalf of the club. Other records are kept on paper and secured in locked drawers.
Records will normally be held for a minimum of 8 years. TPC may retain historical archives indefinitely as a permanent record of the Club.